Copyright & Terms
Copyright is about who owns the images and, in the UK, is covered by the Copyright, Designs & Patents Act 1988. Similar regulations apply in other countries, but my Terms & Conditions specify that UK Law shall apply in all circumstances.
Licensing is about giving permission for images to be used and is dealt with by by an agreement or Licence worked out between the copyright holder (in the UK that is the Photographer) and the client.
A licence can be designed to fit a client's needs. It will set out what type of uses in which the photographs can be used, under what circumstances, where in the world they can be used and the length of time this agreement between photographer and client lasts.
If the client finds they need to use the photographs in a way that is not covered by the licence or that they need to use them after the period of the licence has run out, all they need to do is contact the photographer to negotiate further use, which may be at an extra cost.
If a client needs more than this we can quite easily negotiate where they feel they need extended use and how it will affect the final fee, or the client can go with the default licence - which will cover the uses they have initially specified, and which usually covers a 1 year usage - and negotiate any extensions they may need at a later date.
For further information please check out these very good resources for more in depth explanations:
Copyright for Clients - A guide to Copyright, for the use of photography buyers, issued by the Association of Photographers
Terms & Conditions
“We and/or “Us” means James King-Holmes, James Holmes or SciTech Image “You” means the person or entity named as client.
You will be deemed to have accepted these terms and conditions unless you notify us to the contrary and delete files or return all the hard-copy Images to us within 2 days of receipt.
No variation of these terms or conditions shall be effective unless agreed in writing. “Image” means any item which may be offered for the purposes of reproduction.
Licence for Use of Images
1) The reproduction by whatever means of the whole or any part of any Image (including, without limitation, slide projection, artist’s reference, artist’s illustration, layout or presentation of Images) is strictly forbidden without our specific written permission. You must inform us of your proposals as to when and how an Image is intended to be used. We will then consider whether we would wish to grant a licence and, if so, on what terms.
2) No reproduction rights are granted by virtue of delivery of Images unless expressly indicated. Your right to reproduce an Image arises only if (a) licence terms are agreed and (b) our invoice relating to the grant of such right is fully paid. Any reproduction before payment of the invoice or outside the terms of any licence constitutes an infringement of copyright and also a breach of this Agreement entitling us to rescind and claim damages. You must indemnify us in respect of any claims, damages, costs or expenses we incur arising from any reproduction of any Image supplied to you.
3) You must satisfy yourself that all necessary rights, model releases or consents which may be required for reproduction are obtained and that the use of any image is not obscene, indecent, libellous or unlawful. We make no claim or warranty with regard to your use of content, names, text, people, trademarks or copyright material depicted in any Image and you will indemnify us in respect of any claims, damages, costs or expenses we incur arising from the use of any Image supplied to you.
4) Reproduction rights (if granted), unless otherwise agreed in writing are
a) subject to these terms and conditions and any terms and conditions set out in the delivery note, other documentation supplied and licence,
b) non-exclusive reproduction rights for single use only in the United Kingdom. A single use means a reproduction in one size for one edition of a single publication, published in one language only,
c) strictly limited to the use, period of time and territory stated in the licence
d) personal to you and not assignable by you to any third party.
5) Sub-licensing the use of any Image to any third party is not permitted.
6) You must credit the author as specified by us every time an Image is used. If you fail to credit the Image an additional 100% of the original licence fee will be payable. If no licence fee has been agreed then the absence of a proper credit will attract an additional charge of £100. There will be a minimum fee of £250 for the use of any image without a valid licence.
7) Images shall not be altered or manipulated, added to, or have any part deleted without our prior written consent.
8) You must provide us on print publication with at least one complimentary copy of any publication in which the reproduction of the Image appears
Digital Use of Images
9) You acknowledge that Images are our valuable property, as are any digital images created from the Images (“Digital Images”).
10) You may not create, store or transmit Digital Images without our permission except so far as is incidentally and wholly necessary to the process of producing items licensed by us. If permission is granted the following conditions apply:
11) Each Digital Image created by you shall be recorded and labelled with the Image reference number used by us and our copyright credit information as an integral part of the image file, and held on an electronic database under your sole possession and control.
12) Unless otherwise agreed, any Digital Image you create must not be greater in size than 1200x1200 pixels, 72ppi. Any use of the Digital Images shall be in a format designed so that it will not be possible to alter, manipulate or adapt any Digital Image in any way during the normal course of using the product.
13) You agree to destroy all Digital Images including any pre-press or pre-production copies of the Images and any copies or records of the Images held on a database within 90 days of the date of receipt of the Images or completion of the maximum production run, or expiry of the licence term, whichever is later.
14) While we take reasonable care in the performance of this agreement, we shall not be liable for any loss or damage suffered by you or by any third party arising from use or reproduction of any Image or its caption. Damages for any other breach shall be limited to the licence fee paid by you.
15) You must pay our invoice within 30 days of issue.
16) If you do not pay in accordance with these terms then we may at our option rescind this Agreement and recover damages, or charge interest at the rate prescribed by the Late Payment of Commercial Debts (Interest) Act 1998 from the date payment was due until payment is made.
17) Any licence granted will terminate immediately if you (a) die, (b) enter into voluntary or compulsory liquidation; (c) have a receiver appointed; or (d) fail to perform any of your obligations under these Terms and Conditions within 28 days of our giving you notice to comply. In the event of termination, all rights granted will immediately revert to us and any further exploitation of any Image shall constitute an infringement of copyright.
18) Any publication right (as defined in the Copyright and Related Rights Regulations 1996) arising from your use of any Image shall vest in us and you hereby assign all such rights arising to us.
19) Our failure to exercise or enforce any of our rights will not be deemed to be a waiver of such rights nor bar their exercise or enforcement in future.
20) Should any disagreement arise between us, we shall, if we both agree, first try to settle it by a mediation procedure recommended by the BPLC
21) These Terms and Conditions shall be governed by the laws of England and Wales and the parties agree to submit the jurisdiction of the English courts, such jurisdiction to be exclusive, save for infringement of copyright or non payment of our invoices where it will be non-exclusive.
© Copyright 2001 British Photographic Council/ Finers Stephens Innocent. As agreed by BAPLA, AOP, NUJ, MPA and BPPA